C1. IHPE HALL TECHNICAL SPECIFICATIONS
Plenary Hall
Floor Area : 3258.5 sqm
Ceiling Height : 6m and 2.8m
Permitted Booth Height : 4m and 2.5m
C2. STANDARD BOOTH FEATURES
Standard shell scheme booth will be built with a size of 3.0m (W) by 3.0m (D) by 2.44m (H), including the following:-
a : Floor covering - needle punch carpet over standard booth area.
b : Partition - rear and/or dividing walls of 2440mm high with 1000mm wide by 3mm thick laminated board set in aluminium frames.
c : Fascia - 3mm thick, 2930mm long and 210mm high on each open frontage comprising aluminium frame with infill panels. Fascia will carry EXHIBITOR's organization name and booth number.
d : Electrical
- 2 nos of 40 watts fluorescent light
- 2 nos of 13 amp power socket outlet
e : Furniture
- 1 information counter
- 1 waste basket
- 3 cushion chair
C3. STANDARD SHELL SCHEME BOOTH FITTING REGULATIONS
C3.1 : The permitted booth height is 2.44m (8ft). Any design for a structure exceeding 2.44m in height is subject to approval by the Secretariat. Please refer to C4.
C3.2 : The walls have white laminate finish. Hence, nailing, drilling or painting to these walls is not allowed. Panels can be affixed to these walls with the use of double-adhesive tapes or with brackets rented from the Official Contractor.
C3.3 : The following charges will be imposed on:-

- Usage of airspace for hanging of banner from the ceiling (includes labor cost) - B$100 per sqm (min 10 sqm) (based on surface area)
- Usage of airspace for hanging of framework from the ceiling (includes labor cost) - B$150 per sqm (min 12 sqm) (based on surface area)
- Usage of airspace for flying of helium balloon B$500 per balloon
Design and size of banner/framework/balloon needs to be submitted to the Secretariat written approval.

For structure suspending from the ceiling, labor charge of B$300 will be imposed if size falls below 10sqm for banner and 12sqm for framework. Hanging of banner or framework must be done by the Official Stand Contractor.
C3.4 : Exhibitors who engaged their own contractor for interior decoration of their booth must ensure that the decoration fittings are self-supporting and not attached to the standard booth panels which belong to the Official Contractor's property. Should damages be found on the existing panels, cost of making good will be borne by the respective EXHIBITOR or their appointed contractor.
C3.5 : Contractors, other than the official appointed contractors, carrying out Shell Scheme Booth interior decoration must be deposit a refundable Performance Bond at B$100 per sqm with the Event Manager before commencing work.
C3.6 : All stand contractors are required to pay a non-refundable administrative fee of B$20 per sqm to the Event Manager prior to move-in, in addition to the Refundable Performance Bond.
C3.7 : No pat of any structure or exhibit may extend beyond the boundaries of the assigned booth area.
C3.8 : No false ceiling will be approved, unless, the material used will allow water to flow freely (eg. egg box or mesh netting). Approval of the Secretariat and the Fire Safety Bureau must be obtained in writing.
C3.9 : Neon or flashing light/signs will not be permitted, unless it forms an integral part of an EXHIBITOR's product. Sequence-lit displays may be used subject to Secretariat's approval and the rate of light change.
C3.10 : Aisle ways indicated on the floor plan must be kept clear of all exhibition goods or decoration materials in order to facilitate traffic.
C3.11 : Exhibitors occupying corner booths have the choice of a wall or an open side on the aisle. The wall must not obstruct the booths around them.
C3.12 : Materials for construction or decoration of the booths shall have a minimum flame spread rating of Class 2. Evidence and proof may be required for on-site inspection by the Fire Safety Bureau. All precautions must be taken by the Contractor or the EXHIBITOR against fire and to protect the public.
C3.13 : Exhibitors and/or Contractors must clear out items not for display purposes (eg. containers, packing items) the day before BHE opens and remove all exhibits and decoration materials immediately after BHE period according the schedule listed under A1. The Exhibitors will have to pay the Event Manager for the cost of removing such articles from their booths if they fail to do so.
C3.14 : Keep the washroom clean and dry. Cleaning of paint containers or any other dirty items in the washroom is prohibited.
C3.15 : No financial credit will be given by the Event Manager for package items not utilized.
C3.16 : No painting or sawing may be done to the exhibition centre fittings. The EXHIBITOR will be held responsible for any damage caused to the exhibition centre fittings by their staff or contractor.
C4. "SPECIAL DESIGNED" BOOTH FITTING REGULATIONS
Exhibitors having "Special Designed" booths are advised to use the services of the Official Contractor to undertake the job as this will facilitate convenient installation. Otherwise, Exhibitors are required to obtain consent from the Event Manager before any of their own contractors are commissioned to work onsite and are subject to the following rules and regulations. The Event Manager reserves the right to reject any contractor and design they deem inappropriate.
C4.1 : Exhibitors are to submit name, address and contact details of the appointed contractor, as well as booth layout plan and design (plan & perspective view) in duplicate, to Event Manager no later than 1st November 2007 for approval. (Please refer to FORM 2). A copy of the drawings will be returned, authorizing the commencement of construction if the design is approved.

Failure to obtain written approval can result in costly alteration onsite such as when designs or installations contravene fire and safety, booth height and boundary or any space contract rules and regulations.
C4.2 : Before permission is granted for a contractor to work at IHPE and the necessary passes issued, the contractor is required to place a refundable Performance Bond of B$100 per sqm (minimum of B$500 and a maximum of B$5,000) with Sunlit Advertising Sdn Bhd and sign a written Undertaking to guarantee conduct, proper schedule of production and observance of BHE and Hall Regulations.

Only when this Performance Bond is received and the Undertaking signed, will the contractor be allowed to bring their materials into the site or commence work.

The contractor will also have to bear any charges levied by the venue owner for damages caused to their property, flooring or for debris not cleared away.

Provided the booth is completed on time, and no damages are caused, the Bond will be returned to the Contractor in full after BHE.
C4.3 : All stand contractors are required to pay a non-refundable administrative of B$20 per sqm to the Event Manager prior to move-in in addition to the Refundable Performance Bond.
C4.4 : Booth structure should not exceed the following height:-

Plenary Hall       4m & 2.5m at certain areas of the hall

Written approval must be obtained from the Event Manager on all special designed booths.
C4.5 : All partition walls should not be covering more than 50% in length and/or width, unless the partitions are constructed against the actual walls of the hall, and not obstructing the products on display on the other side of it. The Event Manager reserves the right to request the Exhibitor to change, modify, lower or shorten any backwall and sidewall proposed if, in the opinion of the Event Manager, such backwall or sidewall obstruct the reasonable exposure of any adjacent booths.

Backwalls must be provided, except in the case of an island booth. Booths with adjoining neighbours should also be provided with the necessary sidewalls.
C4.6 : The Name and Booth Number of the Exhibitor must be prominently displayed. If this is not observed, the Event Manager reserves the right to affix booth numbers as they consider fit and charge the cost incurred to the Exhibitor.
C4.7 : A suitable flooring covering, such as carpet, must be provided for all booths. Underlying is required for special designed booth at Plenary Hall. Booths allocated on the stage of Plenary Hall are required to underlay PVC sheet before laying platform.
C4.8 : Where a 'Special Designed' booth is located adjacent to a 'Shell Scheme' booth, the wall of the 'Shell Scheme' booth is considered rented by that Exhibitor and may not be utilized by the 'Special Designed' booth.
C4.9 : All exposed rear surfaces of designs and structures must be decorated unless it is against the actual walls of BHE Halls.
C4.10 : No part of any structure may extend beyond the boundaries of the site allocated.
C4.11 : Contractors MUST bring their own generators, which must be placed outside BHE Halls if they need electrical power during the build-up or breakdown of BHE. No generator and/or oil drum are to be placed on any surface without a metal drip tray with raised lip to prevent oil leaks or spillage.
C4.12 : Exhibitors are reminded that it is the responsibility of their appointed standfitting contractor to clean and vacuum the booth upon completion of construction, before handing over to the Exhibitor.
C4.13 : Keep the washroom clean and dry. Cleaning of paint containers or any other dirty items in the washroom is prohibited.
C4.14 : Contractors admission: Passes enabling temporary contractors to enter IHPE Halls during the build-up and tear-down periods for construction and dismantling purposes will be issued only upon application to the Event Manager's Office (Please refer to FORM 1).
C4.15 : In the event of a dispute, the Event Manager's decision will be final.
C5. OPERATION OF BOOTH
C5.1 : No business activity shall be conducted by the Exhibitors and/or his staff outside their booth boundaries such as the distribution of promotional material outside their booths.
C5.2 : Activities which will inconvenience or disturb the conduct of the business session will not be allowed, ie promotional gimmicks, raffles, picture-taking, musical entertainment, use of animation and sound equipment.
C5.3 : All precautions must be taken by the Exhibitor against fire and to protect the public. Exhibitors who, because of the nature of their exhibits, require specific fire protection, must take arrangements, at their own cost, for the provision of such equipment.
C5.4 : Without the special permission of the Secretariat, exhibits cannot be taken into the booth once IHPE has officially opened, nor removed from the booth before the close of the event.
C5.5 : Stage shows will not be permitted.
C5.6 : Unauthorized photo/video shooting in the BHE area is not allowed EXCEPT registered Exhibitors/Buyers.
C5.7 : Fire & Safety regulations require that neither goods nor packing materials may be stored in access areas behind or between booths. Exhibitors should design proper storage areas with adequate access within their own booth or approach the Official Freight Forwarder for storage.
C5.8 : The Exhibitor and/or his Co-Delegate shall be responsible for any damages to the structure, floor, walls, pillars and any part of BHE Halls, the Property of Secretariat, and any other Exhibitors in transportation, removal of exhibits, refuse and/or decoration works.
C6. ELECTRICAL CONTRACTOR AND INSTALLATIONS
The Official Contractor, Sunlit Advertising Sdn Bhd has been appointed to carry out all electrical work (wiring and connections, lighting, etc) on all booths (Shell Scheme/Package and Special Designed) at BHE and all charges thereof shall be paid by the Exhibitor.

For safety reasons, no other electrical contractor will be permitted to carry out electrical work onsite.
C6.1 : The number and type of additional electrical fittings and installations required must be indicated by the Exhibitor on Electrical Supplies FORM 5. A quotation will be submitted on receipt of this form for unscheduled fittings or installations.
C6.2 : No electrical installation may be suspended from the roof of Exhibition Halls or affixed to any part of the building structure. No fitting may project beyond the boundaries of the installations and must be adequately protected against excess current.
C6.3 : Any design or plan of electrical installation must be submitted to the official appointed contractor before the deadlines indicated. No installation work shall be carried out without the written permission of the Event Manager. The Event Manager reserves the right to disconnect electricity supply to any Exhibitor whose installations either violate the Secretariat's regulations or is deemed dangerous or is likely to cause annoyance to visitors or other Exhibitors.
C6.4 : NO MULTI-PLUGS ARE ALLOWED. All sockets are for machine operation only and not for lighting. For safety reasons, please use one socket for one machine only.
C6.5 : Power supply to booths will normally be switched off immediately after the Exhibition area is closed each evening. Exhibitors requiring to work late must inform Event Manager and any costs involved must be borne by the Exhibitor.
C7. CONTRACTOR BADGE
Temporary access badges will be issued by the Event Manager permitting those approved contractors and their workmen to enter Exhibition Halls during ingress and egress periods only. Please complete and submit FORM 1 before the stipulated deadline.

A limited number of standby badges will be issued for maintenance or remedial purposes at the Secretariat's discretion.
C8. ALCOHOL
As Brunei is a Muslim nation, visitors are reminded that alcohol and alcoholic drinks are not available for sale in the country. However, a non-Muslim aged above 17 years may bring in, for personal consumption, two bottles of liquor (wines and spirits) of about 2 quarts (2 litres) and 12 cans of beer. These must be declared to Customs on arrival and the purchase receipt retained. Failure to declare possession of alcohol on entry to the country is a punishable offence. But it is permissible to consume alcoholic beverages at private functions.
C9. DELIVERY OF EXHIBITS
a : Before BHE Commences

Please refer to the Time-Table for Site Operations (Item A2).
b : During BHE Days

Delivery of exhibits and other exhibition stocks will not be permitted during BHE sessions. Delivery of stock replenishment may only be carried out one hour before the start or immediately after the business sessions.
C10. REMOVAL OF EXHIBITS
a : During BHE Days

If Exhibitors wish to remove any display item from the Hall, a "Clearance Form" which can be obtained from the Secretariat's Office must be completed and submitted to the security personnel on duty. This shall apply at all times.
b : On BHE Closure

Exhibitors are strongly urged to remove valuable and portable exhibits from Exhibition Halls as soon as possible after 5.15pm on the final day of BHE.

In order to reduce the possibility of theft, it is strongly recommended that at least one person remain in the booth to oversee the process of moving-out of your exhibits.

While the Event Manager will maintain security surveillance at all times,

Exhibitors are reminded that goods will be most at risk at this time and that booths should not be left unattended until all portable items have been removed and hired items and/or equipment collected by the appropriate suppliers.

No work will be permitted after 9.00pm on the last day of the BHE.

The removal of exhibits requiring mechanical assistance as well as the dismantling of the standfittings and electrical installations will commence after 5.15pm on 18 November 2007.

Note:
Electricity supply to booths will be terminated one hour after the business sessions end on the final of BHE. Exhibitors who need electricity to turn off or lock their machines must arrange it within this period otherwise they will have to pay re-connection charges for electrical supply.
C11. FILM/AUDIO VISUAL DEMONSTRATION
Audio-visual equipment may be provided by the Exhibitor or hired from the Official Stand Contractor using FORM 6. Exhibitors wanting their tapes cleared by Customs should contact the Official Freight Forwarder by Air-Cat Forwarding. When in operation, audio-visual equipment must not disturb visitors or other Exhibitors through excessive sound or by location. The Event Manager reserves the right to discontinue any audio-visual presentation which, in their opinion, is detrimental.
C12. FURNITURE AND OTHER RENTALS
Additional furnitures (FORM 4), electrical fittings (FORM 5), audio-visual equipment (FORM 6), telephone & internet line (FORM 7) and computer (FORM 8) can be hired from the Official Contractors or the venue owner. Please place your order by completing the respective forms and returning it by the stipulated deadline.
C13. GENERAL CLEANING
General cleaning of the BHE area will be provided by the Event Manager who will also arrange for all booths to be cleaned PRIOR TO THE OPENING OF BHE and daily thereafter, but it is the responsibility of the Exhibitor to maintain his booth clean at all times
C14. ONSITE FREIGHT HANDLING
Air-Cat Forwarding has been appointed the Official Freight Forwarder for this event and are responsible for the movement of all exhibits in the halls. No other freight forwarders will be allowed to work onsite.

Please refer to Appendix D for shipping tariff. You may wish to contact the Official Freight Forwarder directly should you require a set of the shipping manual or complete and return FORM 7 before the stipulated deadline.

IMPORTANT:
NO MOVING-IN OR REMOVAL OF EXHIBITS TO AND FROM THE BOOTH IS ALLOWED DURING THE OPERATION HOURS OF BHE.
C15. FIRE PRECAUTION
Exhibitors who, because of the nature of their exhibits require specific fire protection, must make arrangements at their own cost for the provision of such equipment.

Any person, on seeing an outbreak of fire, however, slight, must make immediate use of the fire alarm system, and subsequently make every endeavor to extinguish the outbreak or to confine it by the use of extinguishers and/or removal of goods in the vicinity.
C16. STORAGE & WASTE MATERIALS
Arrangements for the safe-keeping of storage facilities in the halls for packing cases, surplus, materials or other properties of the Exhibitors must be made with the Official Freight Forwarder. For fire & safety regulations, Exhibitors are not permitted to store their empty cartons or packing materials behind or between booths.

During the ingress and egress periods, passageways in the BHE Halls shall not be obstructed with packing materials, construction materials or debris. Contractors are responsible for removing their own debris.

Exhibitors are requested to place their debris in the aisle, from where it will be removed by the cleaners at the end of each show day. The Event Manager reserves the right to charge Exhibitors for the cost of removal of excessive packing materials and discarded crates or cartons.
C17. DAMAGES
Exhibitors are responsible for the cost of making good or replacing any damages or dilapidations to the BHE premises, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors.

Exhibitors occupying Shell Scheme booths are also responsible for the cost of making good, restoring or renewing any damages or dilapidation to their Shell Scheme booth structures, floor covering, light fittings, and/or any part thereof, whether caused by themselves or their agent, contractors or by any person employed or engaged on their behalf by such agents or contractors.

The cost of making good any damages will be assessed by the Official Contractor and charged to the Exhibitor. The Event Manager, together with the hall owners, will inspect the halls before and after BHE.
C18. FORCE MAJEURE
In the event, BHE is postponed, shortened or extended due to any cause whatsoever outside/beyond the control of the Event Manager, the Event Manager shall not be held responsible for any losses incurred by the Exhibitors, directly or indirectly, attributable to the elements of nature, force majeure or orders and directives imposed by any government authority. Under such circumstances, the money paid by the Exhibitors, or any part thereof, is refundable at the sole discretion of the Event Manager.

The Event Manager shall be responsible for and be entitled to act as the owners of the premises throughout the tenancy period. The decision of the Event Manager in any problem or dispute will be final.